Google G-Suite

 

It was our intention to begin trialling Google for Education in one of our year groups over the Summer Term, so that in the 2020/21 academic year, we could start rolling it out across the rest of the school. However, the current [partial] school closure due to the corona-virus has made us realise that we need to engage our whole school community in this exciting project asap.

Experience tells us that school needs to take a prominent part in ensuring that our children develop a positive relationship with technology and digital literacy; Google for Education is an incredibly exciting and engaging platform through which we can perform this, whilst exploiting a plethora of other exciting learning opportunities.

If you found your way to this page by clicking a link on school-comms, you can always navigate back via the ‘Quick Links’ or ‘Parents & Carers‘ options on the top menu.


G Suite

Google for Education uses the Google G-Suite of products. Some of these have direct Microsoft equivalents. For example: Google Docs = Microsoft Word, Google Sheets = Microsoft Excel, Google Slides = Microsoft Powerpoint. They work in similar ways, and they are a compatible with each other.

UPDATE: 29/3/20 – Gmail is currently disabled for staff & pupils. G-Mail is part of the G-Suite. Students will have access to an email account as we believe that, especially in this time of school closure, communication is key. They may also use this email account to sign up to educational websites, with permission from a teacher or parent/carer. We will constantly review how this is working.

The Waffle: We’re not sure what this little icon is actually called, but we’re going with waffle! You’ll find it in the top right corner of your screen when you open a new tab and it will take you to your apps. TIP: Sometimes, ‘Classroom’ doesn’t appear in your list of apps. If this happens, go to Drive, and then click on the waffle; it should be there now.

Google Classroom: Classroom will be an integral part of the children’s learning experience. This will be where their teacher can set and give feedback on the children’s learning. Click on the ‘Classroom’ icon (to the left) to see Google’s tutorial .

Click on the icons below to see some short tutorials for, what we think, are really important Google apps:

Drive Docs Sheets Forms Slides

If it transpires that any pupils do not have the emotional maturity to use any of these apps, we can withdraw the use from all pupils, or individuals, so that support can be put in place. Please help us with this; if you are aware of any inappropriate use, please let us know as soon as possible.


Logging in

Firstly, if you already use a Google/Gmail account at home, you will need to log out of it.

If you are not using a Chromebook, we recommend downloading Google Chrome onto your laptop. Download Google Chrome here. Google Chrome is a web browser. The Microsoft equivalent is Internet Explorer.

Windows based Laptops: If you are using a laptop that is not a Chromebook, You can access the Google log-in page via the Google button at the top of this page.

Chromebooks: We recommend using the ‘add a person’ option when at the log-in screen.

Children’s email addresses will all follow the same format. Here is the email address for fictional pupil, Kevin McCallister who is in year 5 (Year 5 started at Little Green in 2017): 17kevinm@littlegreen.herts.sch.uk. Password details will be sent out via SchoolComms.

Trouble Shooting Tips

  • Double-Barrel names: Fictional pupil, Ben Sherwood-Coton, who is in Year 6 (started in 2016) could either be 16bensc@ or 16bens@ – it’s just the way the data has been pulled through from our database.
  • Name Clash: If a child shares first name and first letter of last name with another person in year group, use the first two letters of the last name, eg: Nigel Pearson and Nigel Parsley, both in Year 4 (started in 2018) would be: 18nigelpe and 18nigelpa, respectively.
  • What year did my child start?

    Y3 

    Y4 Y5

    Y6

    2019

    2018 2017

    2016

There are bound to be other issues. Let us know by using the ‘ask a question’ button at the bottom of this page.


In an ideal world, we’d have taught the children and teachers how to use Google G Suite in school. Obviously, we’re not in an ideal world right now, so we really need your support to help get your children up and running. The rolling out process will be by year group – we’ll let you know by SchoolComms when it is your child’s turn. We will continue to post the home learning on the school website until we are confident that all children are able to access it via Google Classroom.

Finally, the majority of the teachers are learning this for the first time too. Amongst other websites, they’ll be using this one from Google to help them learn. You are welcome to take a look too. Mistakes are bound to happen and we’ll do our best to put them right as soon as we can. Further information about Google for Education and how it uses data can be found below.

If you have any questions, please post them in the comments below, or click the button below.